Talent Coordinator

This role is considered Hybrid, which means the employee will work 2-3 days onsite at a Company designated location and occasionally from home.

Industrial Light & Magic’s Talent Coordinator provides administrative support to the Talent Management team, including data entry, scheduling, social events and special projects. The role offers opportunities to learn production business practices in a sophisticated, multi-project film post-production environment.

Do you thrive in a creative, fast-paced environment and subscribe to the adage that the devil is in the details? Are you a proactive individual who can balance multiple tasks and projects simultaneously while maintaining a high level of accuracy and integrity? If you love connecting with people and problem solving with your team, then this might be the role you’re looking for!

At ILM, we strive to be an inclusive environment, and we are committed to considering promising individuals with a variety of backgrounds and experiences for this position.

What You’ll Do

• Assists the Talent Management team in day-to-day activities including:

  • Updating assignments and schedules in database

  • Calendar scheduling for Talent Management, including various department meetings and demos

  • Travel scheduling and coordination

  • Expense reporting

  • Various administrative tasks as needed

• Email weekly crew reports for each show, and schedule weekly crewing meetings

• Record and distribute meeting minutes

• Act as back-up point person for Talent Managers, related to crewing and artist schedules

• Coordinate setup of performance reviews and tracking progress to completion

• Update and maintain confidential files and database, including show credit lists and demo reel requests

• Point of contact for conference room bookings, including set up for cross-site meetings

• Coordinate Talent Management workplace service and IT needs

• Coordinate on-site Talent Management visitors

• Occasionally fill in for Executive Assistants

• Assist with various social events planning and coordination across ILM departments

• Special projects as needed on an ongoing basis as assigned

What We’re Looking For

• Bachelor’s degree in film production or equivalent work experience preferred

• Minimum one year of related experience

• Experience in VFX Studio environment is an asset

• Digital literacy: Microsoft Word, Excel, Google Suite

• Ability to prioritise multiple projects, work with diverse personalities and work within timelines.

• Ability to work well in a team environment

• Strong verbal and written communication skills

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

JoinILM

The hiring range for this position in Vancouver is C$51,700 to C$66,200 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A full range of medical, financial, and/or other variable pay or benefits, may be offered dependent on the level and position offered.