Executive Assistant - 18 Month Position

This is an 18-month position with full benefits. This position supports and partners with our Vice President, People and will play a critical role in enabling the effectiveness and impact of the People Team at Pixar. This position will provide proactive administrative, logistical and project related support to the VP, People and the broader People Team. The ideal candidate is resourceful, detail-oriented, calm and organized with a deep awareness of the confidentiality required in this trusted position.

Responsibilities

This role will provide high-level administrative and strategic support to the VP, People, including complex calendar management, meeting prioritization, and preparation. The incumbent will manage and coordinate key People Team forums including team meetings, off-sites and leadership sessions. They will anticipate needs, filter distractions, and enable the VP, People to dedicate time for the most critical strategic priorities. Lastly, the incumbent will act as a liaison to the People Leadership Team and other executives, managing sensitive matters with professionalism and discretion.

Successfully organize and manage the day-to-day tasks and operations, which may include but are not limited to:

• Manage all phone, email, and mail correspondence; handle all shipping needs
• Maintain address book, and electronic and paper files
• Help coordinate individual meals and department catering needs
• Coordinate details for outside speaking engagements and presentations
• Book all travel and create detailed itineraries
• Help assemble special screenings and Studio wide presentations (and events) as needed
• Manage and reconcile American Express, expense reports, invoices, and receipts as they pertain to department
• Coordinate logistics for on/off-site meetings, social events, and leadership summits
• Cultivate strong, collaborative relationships with fellow Assistants, Senior Management, and Studio Leadership across Pixar and The Walt Disney Company
• Preserve and promote Pixar’s culture of respect and innovation
• Manage special projects as needed
• Executive Assistant positions at Pixar are members of the Executive Team Support Squad and may provide backup & alternate coverage for Executive Team Members as needed or assigned.

Qualifications

• Proven experience supporting senior executives, ideally in People/HR functions
• Four years administrative experience supporting in-demand individual in dynamic office environment
• Experience and interest in a film or entertainment-related field preferred
• Proficient in Microsoft Office, Google Slides, PowerPoint, Wiki, Keynote, e-mail and calendaring programs and a quick learner of new applications.  Familiar with both Mac/PC
• Strong sense of professionalism and discretion essential
• Proven ability to anticipate needs and proactively address issues or concerns
• Skilled at navigating high-stress situations with clarity and focus
• Strong organizational skills and attention to detail
• Superior interpersonal skills in both verbal and written communications
• Ability to prioritize multiple requests and projects in fast-paced, deadline driven environment
• Adaptable to ever-changing circumstances, situations, people, and priorities
• Willing to take initiative and resolve problems creatively and resourcefully

The hiring range for this position in Emeryville is $97,495.00 to $126,170.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors.