Total Rewards Coordinator

This role will provide support to the Total Rewards team in the areas of People Operations, Compensation, Compliance, and Immigration. The ideal candidate will want to understand and engage in processes whereby several moving parts come together to solve for scale and work as part of a team passionate about delivering a world class employee experience.

Responsibilities

• Provide support to the daily operations of People Operations as directed by the Sr People Operations Analyst and Sr Manager, Compensation

• Perform administrative tasks including photocopying, scanning, uploading, filing, and other general office work

• Manage calendars and scheduling

• Coordinate meeting requests, conference room scheduling, room setup, etc.

• Monitor, audit and track compliance activities for accuracy and completion and report on progress and results to management

• Conduct follow ups with employees to ensure timely participation and full compliance with training requirements

• Maintain accurate and organized records of compliance activities

• Support the preparation and organization of immigration cases under the supervision of the Senior People Operations Analyst

• Provide first level tier support for employee questions across various different HR topics

• Collaborate with internal stakeholders (Payroll, People Partners, etc.) to address and resolve employee questions in a timely and accurate manner.

• Responsible for filing, cataloging HR documents, and tracking document retention schedule

• Responsible for purging HR documents based on a pre-defined retention schedule

• Help build, maintain, and refine an internal employee and manager self-service and training digital library with reference materials and documentation

• Assist with I-9 documentation and employment eligibility verification for new hires on their first day, ensuring compliance with federal requirements

• Provide onsite event support as needed

• Run departmental errands

• Manage inventory, package, and ship departmental products/items

• Take initiative with assignments and develop positive relationships with other departments

Qualifications

• Exceptional organization skills and attention to detail

• Excellent communication skills

• Proven ability to handle sensitive and confidential information in a discrete and professional manner

• Proactive attitude; demonstrated ability to take initiative and collaborate

• Effective at juggling and prioritizing multiple projects and demands

• Strong efficiency in Microsoft Office (Word, Excel), Google (Doc, Sheets, Slides), email, and calendaring programs

• Experience using HR systems preferred; Workday experience a plus

• Positive energy, highly motivated, mature, and eager to be part of the team Experience using HR systems preferred; Workday experience a plus

The hiring range for this position in Emeryville is $55,080.00 to $71,280.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors.