Executive Assistant

Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships and other locations the world over. This diverse team – representing a wide variety of disciplines and talents from technical directors, writers and lighting designers to choreographers, cosmetologists, and music producers – brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle… and a dash of pixie dust.  

 This Executive Assistant opportunity will provide administrative support for Executive Producers of Disney Live Entertainment.

This is a Full-Time role.

What You Will Do:

• The Executive Assistant provides exceptional delivery of assertive professionalism. This position requires initiative, creative thinking, problem-solving and prioritization skills, as well as decision-making, and proficiency in communication at all levels.   

•  As a self-starter, this individual will be able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products, and showcase action-oriented follow-through. In addition, the Executive Assistant will master technology and a variety of computer programs, be flexible with work schedule to meet impromptu demands, and function as a proactive member of the department while supporting the Executives and their teams in addition to the administrative area including contributing ideas for continuous improvement.  

• Proactive facilitation of information flow, calendar planning and meeting preparation in a dynamic environment which includes conducting pre-work and item preparation   

• Acting as the primary contact for all incoming communication and ensure interactions are handled in a professional manner   

• Proactively managing Leader's complex calendar(s), coordinating external and internal meetings, planning and executing travel arrangements   

• Anticipating, preparing and organizing information and document needs prior to all events   

• Ensuring daily prioritization of communication, meetings, and action items   

• Preparation of executive level presentations, memos, letters, spreadsheets and other correspondence   

• Providing oversight for all LOB office administration and organizational task support, including but not limited to screening and routing phone calls, maintaining filing systems, preparing expense reports and processing workflow requirements through SAP   

• The Executive Assistant is accountable for exercising discretion, judgment and diplomacy, and for consistently displaying initiative, ingenuity, and professionalism.  

Required Qualifications & Skills:

• 3+ years' administrative experience successfully supporting senior level executives in a corporate environment including significant interactions with internal and external senior leaders   

• Demonstrated ability to interact, partner and network with all levels of management in a fast-paced dynamic environment   

• Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts   

• Demonstrated ability to blend a positive attitude, flexibility, discretion and command while managing multiple priorities, including preparing written communication, expense reports, spreadsheets, presentations, meeting notes, copying, filing, faxing and telephone coverage   

• Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports   

• Ability to appropriately respond to and resolve cast and guest issues with little direction   

• Ability to work effectively in a team environment   

• Demonstrated ability to take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information   

• Enthusiastic attitude and strong work ethic   

• Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP (Concur, Field Representative, Employee ESS, Casual Buyer, etc.) and other software/operating systems such as Keynote   

• Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products   

• Proven knowledge of the TWDC culture, structure and operating practices  

Preferred Qualifications & Skills:

• 2+ years’ experience supporting senior level executives at The Walt Disney Company   

Education:

• High School Degree or equivalent    

Preferred Education:

• Bachelor's Degree or equivalent  

Additional Information:

• Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.  

#DLEJobs