Entertainment Project Coordinator (Project Hire/Internal Assignment)

About the Role & Team

Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships and other locations the world over. This diverse team – representing a wide variety of disciplines and talents from technical directors, writers and lighting designers to choreographers, cosmetologists, and music producers – brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle… and a dash of pixie dust!

The Entertainment Project Coordinator role leads efforts to integrate work across all Disney Live Entertainment teams. This role will ensure streamlined communication and process workflows through all project phases from creative development into design and production, and installation and delivery. This position provides overall integration and project leadership supporting the overall project team and provides clear communication regarding timelines and action items. The coordinator must consistently maintain a bottom-up, broad perspective across all teams to ensure that all aspects of the work are covered, and no efforts are duplicated. The Project Coordinator is the center of communication and connection for a project team. This position reports to the Managing Producer.

This is a Project Hire or Internal Assignment with no guarantee of permanent placement.

What You Will Do

• Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors
• Supervise meetings and other communications and provides updates as vital to ensure accurate integration and to resolve issues in a timely manner
• Own responsibility for development and documentation of scope lists, Project Strategies, deliverables matrices, etc. across all teams
• With the Production Manager, provide regular communication ensuring integration of personnel, project schedules, teams for the Project
• Compile, validate, and reconcile project information and project documentation in appropriate file management system
• Facilitate team discussions (brainstorming sessions, creative development sessions, design reviews, peer review sessions etc.) to align scope with budget
• Prepare and participate in presentations to executive management regarding project status using judgement and discretion to drive content
• Keep all project update tools in sync and up to date such as dashboards, online forms, and project status notes
• Assist in the process of hiring outside vendors and the professional bid package preparation with Project Team and Sourcing and Procurement
• Make decisions on day-to-day planning of projects
• Maintain and update project travel log, travel authorizations, travel communication and itineraries

Required Qualifications & Skills

• 2+ years related experience - leadership experience, film/theater production, immersive experiences, or other Disney/Themed Entertainment projects (Internships will be considered)
• Highly organized self-starter with excellent verbal and written communications skills
• Strong interpersonal skills and the ability to deliver under tight turnarounds
• Willingness to learn about technological trends that arise in the evolving Live Entertainment and Immersive Experience landscape
• Ability to give and take direction, adapt to change, establish relationships and work in a team environment
• Ability to work through issues and guide team members with problem-solving
• Ability to maintain excellent client relationship skills and interpersonal skills
• Proficient in the Microsoft Office Suite (Outlook, PowerPoint, Excel)
• Must be available and willing to work occasional extended hours as needed, including weekends and holidays
• Domestic and international travel may be required

Preferred Qualifications

• Knowledge of Adobe Creative Suite products like Photoshop, InDesign, Illustrator is a plus
• Knowledge and a strong curiosity about the Live Entertainment and/or Theater, Themed Entertainment, and Immersive Experiences

Education

• High school degree or equivalent is required
• Four-year undergraduate degree in Theater, Film, Design, or other Entertainment or Development-related field is preferred

Additional Information

Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

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The hiring range for this position is Glendale, CA is $53,300.00-$71,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range medical, financial, and/or other benefits, dependent on the level and position offered.