Executive Assistant, Disney Live Entertainment (Project Hire/Internal Assignment)

About the Role & Team

Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships, and other locations the world over. This diverse team – representing a wide variety of disciplines and talents from technical directors, writers, and lighting designers to choreographers, cosmetologists, and music producers – brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle… and a dash of pixie dust. 

This is a mostly on-site role based in Glendale, CA. Relocation will not be available for this position.

You will report to the Vice President, Muppets Studio/Live Characters Strategy.

This is a Project Hire/Internal Assignment position with no guarantee of permanent placement.

What You Will Do

 This Executive Assistant opportunity will provide administrative support for Disney Live Entertainment Leadership in Glendale.   

The Executive Assistant provides exceptional delivery of assertive professionalism. This position requires initiative, creative thinking, problem-solving, prioritization skills, decision-making, and proficiency in communication at all levels.  As a self-starter, this individual will be able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products, and showcase action-oriented follow-through. In addition, the Executive Assistant will master technology and a variety of computer programs, be flexible with work schedule to meet impromptu demands, and function as a proactive member of the department while supporting the Executives and their teams in addition to the administrative area, including contributing ideas for continuous improvement. 

Responsibilities will include the following:

• Proactive facilitation of information flow, calendar planning, and meeting preparation in a dynamic environment, which includes conducting pre-work and item preparation   

• Acting as the primary contact for all incoming communication and ensuring interactions are handled in a professional manner   

• Proactively managing the Leader's complex calendar(s), coordinating external and internal meetings, planning and executing travel arrangements   

• Anticipating, preparing, and organizing information and document needs before all events   

• Ensuring daily prioritization of communication, meetings, and action items   

• Preparation of executive-level presentations, memos, letters, spreadsheets, and other correspondence   

• Providing oversight for all lines of business office administration and organizational task support, including but not limited to screening and routing phone calls, maintaining filing systems, preparing expense reports and processing workflow requirements through SAP   

• The Executive Assistant is accountable for exercising discretion, judgment, and diplomacy, and consistently displaying initiative, ingenuity, and professionalism.  

Required Qualifications & Skills

• 5+ years of administrative experience successfully supporting senior-level executives in a corporate environment, including significant interactions with internal and external senior leaders  

• Demonstrated ability to interact, partner and network with all levels of management in a fast-paced dynamic environment   

• Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts   

• Demonstrated ability to blend a positive attitude, flexibility, discretion and command while managing multiple priorities, including preparing written communication, expense reports, spreadsheets, presentations, meeting notes, copying, filing, faxing and telephone coverage   

• Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports   

• Ability to appropriately respond to and resolve cast and guest issues with little direction   

• Ability to work effectively in a team environment   

• Demonstrated ability to take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information   

• Enthusiastic attitude and strong work ethic   

• Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP (Concur, Field Representative, Employee ESS, Casual Buyer, etc.) and other software/operating systems such as Keynote   

• Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products   

Preferred Qualifications

• Experience within the Walt Disney Company culture, structure, and operating practices

• Desire and ability to build strong relationships with peers, executives, and across business units, segments, and the company

Education

A Bachelor’s Degree or Equivalent Experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. 

#LI-AK3 #DXMedia

The hiring range for this position in Glendale, CA is $ 64,300.00 to $86,200.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.