Executive Assistant

About the Role & Team

We’re looking for a proactive and highly organized Executive Assistant to support the Country Manager Nordics & Baltics. In this role, you’ll be the backbone of our day-to-day operations, working closely with senior leaders and collaborating with the Nordics & Baltics Executive Leadership Team. You will also play a key part, collaborating with the PR & Corporate Communications Director, on internal communications and CSR initiatives and securing the coordination of these projects. 

This role can be based in any of our Nordic offices – Copenhagen, Helsinki, Oslo or Stockholm, with 4 days working onsite and 1 day working from home.

What You Will Do

• Provide holistic, integrated administrative and operational support, proactively solving problems with minimal supervision
• Manage a dynamic calendar of appointments, ensuring meetings are well-prepared with all materials and information in advance
• Coordinate travel logistics from start to finish, supporting changes as needed
• Prepare and attend weekly executive leadership meetings and annual cycle activities - owning agendas, consolidating input, preparing content, and tracking action items
• Coordinate bi-weekly Town Halls and plan business rhythm activities, including annual events
• Plan and coordinate team workshops and events to enhance employee engagement
• Manage internal administrative procedures, such as expenses, purchase orders, and invoice approvals using corporate systems (SAP, Coupa)
• Prepare materials for meetings, leveraging your network across the organization
• Collaborate on internal communication and CSR projects, including children’s hospital visits and the Christmas Campaign, maintaining relationships with external partners
• Initiate and execute internal communications, celebrating milestones and recognizing performance
• Proactively manage internal and external relationships, tracking key dates and stakeholder needs
• Maintain and protect confidential business-critical information.

Required Qualifications & Skills

• Solid experience as a personal/executive assistant supporting executive-level leaders in large multinational organizations.
• Experience in a listed company or one with high compliance standards.
• Fluency in English and at least one of the Nordic languages, both verbal and written; excellent writing, editing, and organizational skills.

• IT savvy and highly proficient with new tools and systems, especially using Microsoft Office, SAP, SharePoint, and Concur

• Strong interpersonal, collaboration, and communication skills.
• Highly organized, proactive, detail-oriented, and able to manage multiple priorities.
• Complete reliability and professionalism in handling confidential information

• Experience supporting CSR or internal communications projects.
• Demonstrated ability to build strong networks and foster a positive workplace culture.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.