Legal Executive Assistant

** This role is based in New York City, and we are currently working 4 days in the office and 1 day (Friday) remote. **

About the Role & Team: 

The Walt Disney Company’s ABC Legal News and Regulatory team, which supports ABC News and the ABC owned television stations, is seeking a skilled and experienced Executive Assistant to provide support for its Deputy Chief Counsel and provide administrative assistance to a team of nine (9) news and regulatory attorneys.

As an Executive Assistant, you will play a pivotal role in managing administrative tasks and supporting the team’s operational efficiency. The role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and can effectively prioritize tasks.

What You Will Do:

• Create and maintain reports, including attendance records and vacation schedules for the team

• Schedule meetings and maintain executive calendars using Outlook

• Book rooms and videoconferencing using Disney applications

• Create, organize, and maintain electronic files and databases

• Book travel, prepare and submit expense reports and vendor invoices, and track reimbursements/payments

• Assist with the onboarding of new employees on the team, visitors, retirements, and special occasions

• Perform general office duties, including photocopying, scanning, filing, ordering office supplies, and coordinating with executive tech support

Required Qualifications and Skills:

• At least three (3) years of Legal secretarial experience in a corporate department

• Advanced working knowledge of computer software, including current versions of Microsoft Word, Outlook, Teams, Net Documents, and SAP preferred

• Familiarity with court documents preferred

• Basic knowledge of Microsoft Excel and PowerPoint helpful

• Strong organizational and follow-through skills

• Comfortable in a fast-paced environment; understands deadlines and effectively prioritizes to meet them; good multitasker

• Detail-oriented and strong writing and communication skills

• Discreet with confidential and highly sensitive information and documentation

• Self-starter with the ability to be proactive, resourceful and flexible; Ability to work autonomously

• Professional demeanor and strong people skills including ability to work effectively as part of a team

• [maybe move this one to preferred?]

Preferred Qualifications:

• Prior experience supporting a news team or news division is preferred (experience in media legal issues preferred).

• Legal secretarial background, preferably in a large law firm or corporate legal department preferred

• Working knowledge of emerging technologies, including AirTable and other AI platforms.

Education:

High School Diploma or equivalent

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The hiring range for this position in NYC, NY is $68,400.00 to $91,700.00 per year based on a 40- hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.