Technical Production Coordinator, Disney Theatrical Group

At Disney Theatrical Group we strive to create a culture of innovation, inclusion, collaboration, and creativity.  Stories shape how we see ourselves and everyone around us. As storytellers, we have the power to not only uplift and inspire, but also to champion the spectrum of voices in our world.  If you want to help tell compelling, diverse, and enduring stories through live theater, we want to hear from you.   

Disney Theatrical Group currently seeks an enthusiastic, hard-working Coordinator to support the Production Department. In this role, the Coordinator will be responsible for providing administrative and project support to the Director of Technical Production and the Production team.

This individual must be a highly organized self-starter who can proactively coordinate the demanding workload and competing priorities of the Production team. The ideal candidate will demonstrate poise, discretion, and sound judgment along with a high level of maturity.

Responsibilities Include:

• Coordinate shipping and receiving of office, warehouse and local deliveries, work with Operations Department
• Manage on-site design studio, including booking, set-up and support for our design teams
• Assist the Director, Technical Production with the bidding process for all shows, including creating and coordinating bid documentation, scheduling and setting up bid sessions, and communicating with vendors as needed
• Assist the Director, Technical Production with writing & reviewing documents
• Manage paper and electronic file storage and organization in Dropbox and SharePoint; organize and execute the digitization of archival documents with the Production Archivist
•  Assist with the development and implementation of internal systems and processes
• Organize office space and work with the Operations Department on Production Office needs
• Provide administrative support to the Director, Technical Production including calendar management, phone coverage, expense reporting and travel booking
• Facilitate meetings, set up conference/video conference calls; take and distribute meeting notes
• Coordinate Vendor invoice processing and coding with the General Managers and the Finance Department
• Research production solutions by conducting comprehensive technical research, gathering product details, technical specifications, and venue drawings for international productions

Qualifications:

• 2+ years experience in theatrical production, specifically in technical direction, production management, and/or stage management with an interest in theatrical management (production management, technical direction, general management).
• Proficiency in the Microsoft Office suite of applications is essential, and a willingness to learn about new technologies is encouraged.
• Excellent oral/written communication skills and attention to detail
• Be a collaborative team player who is self-motivated and can work autonomously.
• The ideal candidate will be adept at understanding the nuances of supporting various team members, with strong interpersonal skills to work effectively with diverse styles and shifting priorities.
• Please note: this position can be physically demanding (running errands, occasional lifting up to 30 lbs, using stairs) and will require occasional evening/weekend work. These occurrences will be discussed between the Director, Technical Production and the Coordinator.

Preferred Qualifications:

• Experience with Vectorworks and/or AutoCAD is preferred

Disney Theatrical Group, a division of The Walt Disney Studios, was formed in 1994 and operates under the direction of Andrew Flatt, Anne Quart, and Thomas Schumacher. Worldwide, its ten Broadway titles, including the current Broadway productions of The Lion King and Aladdin, have been seen by more than 200 million theatregoers and have been nominated for 62 Tony® Awards, winning Broadway’s highest honor 20 times. Disney Theatrical Group also delivers live shows globally through its license to Feld Entertainment, producer of Disney on Ice. In addition, DTG licenses musical titles for local, school and community theatre productions through Music Theatre International, resulting in over 500,000 performances around the world reaching audiences of more than 150 million.  

DTG is committed to providing the highest quality opportunities for the widest, most diverse group of talented professionals throughout their career trajectory.  

The hiring range for this position in New York, NY is $54,900 to $70,900 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.