Coordinator - Contract & Casting Admin

The Contract and Casting Administration Department for Disney Entertainment Television is seeking a Coordinator-Floater to support the Studios, Shared Services and Casting Administration teams and provide high-level administrative support for three team leaders.  The teams handle all aspects of contact administration for television projects from development through production and exhibition. The ideal candidate is a highly organized individual who can thrive in a fast-paced environment.  Excellent communication skills, outstanding judgment, proactive thinking and the ability to work with a high level of detail, while interfacing with a variety of team members are essential.  Strong time management and multi-tasking skills are required.  A positive and professional demeanor under pressure are a must.  Candidates should be prepared to collaborate across teams and cover additional duties as needed.

Key Responsibilities:

• Organize and maintain schedules, create rosters, and manage calendars for 3 busy Contract and Casting Administration executives

• Manage sensitive matters with a high level of confidentiality and discretion

• Maintain and distribute various charts and reports, including guild mandated memos, option tracking and rights deals

• Manage special administrative projects, including checking for accuracy, scanning and data entry

• Perform a variety of administrative duties and functions to support the team leaders and team members

• Prepare and distribute notices to representatives and for internal distribution

• Update and distribute WGA/DGA/SAG-AFTRA rate charts

• Complete & Return WGA Deal Info requests

• Update and distribute contract admin deck

• Develop proficiency in specialized Casting Administration applications and tools

• Import payroll data from payroll companies into Casting Administration systems

• Assist with preparing Word, Excel and Powerpoint presentations, agendas, reports and special projects as needed

• Oversee general office processes such as ordering supplies as needed

Basic Qualifications:

• Minimum of 2 - 4 years of assistant or administrative experience, preferably in television

• A strong understanding of business administration and contractual processes

• Must be a self-starter with strong attention to detail and the ability to function in a high-paced environment

• Strong interpersonal skills with a professional and collaborative demeanor

• Excellent time management and multi-tasking abilities

• Ability to work autonomously and effectively within a team environment

• Ability to track and organize a large volume of details, data, and tasks

• Strong computer proficiency in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint).  Experience with NetDocs, AirTable, BLAST (Salesforce), SAP Concur and IDeA preferred

The hiring range for this position in Burbank, CA is $53,300.00 to $71,300.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.