Executive Assistant, Current Series (Disney Junior)

We are seeking an Executive Assistant to support two Executive Directors of Current Series for Original Programming at Disney Junior.

Responsibilities:

• Manage high-volume calendar, schedule meetings, screen and prioritize calls, tracking, and submit expense reports, order supplies, coordinate travel and restaurant reservations, as well as general I.T. needs. 

• Assist in specific tasks to support the executive, i.e., create daily task lists; proactively managing exec’s daily noting workload by coordinating with production partners to prioritize and adjust deadlines.

• Notify internal and external partners of executive availability, flag urgent and time sensitive issues and communications; provide meeting reminders in advance; proactively shifting non-urgent tasks and meetings; lunch runs as needed, etc. 

• Ensure execs, creative team, and production partners are notified of ‘out of office’ dates and arrange for admin coverage as needed.

• Update the department project report, weekly reading checklist, and talent lists, as well as server saving and maintain overall organization of the Current team.

• Prepare decks for internal and external creative presentations, including editing clips and mocking up creative materials.

• Point-of-contact for internal and external requests for the executive’s slate of projects in all stages of Development and Production.

• Assist with any special projects as needed.

Basic Qualifications:

• 1+ years of administrative experience in entertainment; network or talent agency experience preferred.

• Able to communicate with professionalism with all levels of executives, management, and staff, including high-level entertainment industry talent, agents, vendors, and with a diverse set of personalities and work styles.

• Self-motivated, highly organized, works well under pressure, and excellent follow-through skills.

• Ability to prioritize and manage multiple projects and tasks strategically with a high level of detail and accuracy.

• Must be creative minded, innovative, solutions-oriented, and efficient.

• Knowledge and genuine passion for animation and kids programming.

• Demonstrated ability to partner well with other administrative staff, internal and external stakeholders, and build strong, effective relationships.

Preferred Qualifications:

• 1+ years of administrative assistant experience in entertainment at a network or talent agency.

• Prior experience working with animation content is desirable.

• Proficiency with Microsoft Office Suite, Apple Keynote and iMovie, Adobe Photoshop, and Final Draft.

The hiring range for this position in Burbank, CA is $48,500.00 to $65,000.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.