Executive Assistant-Learning & Talent Solutions

About the Role & Team

Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence and advise on tech questions? If yes, then the Executive Secretary position at The Walt Disney Company might be right for you!

You would be an integral part of the new Go-To-Market (GTM) & Planning function within our Learning and Talent Solutions COE. This function will streamline and elevate how we plan, launch, sustain, and measure the success of critical HR programs. The successful candidate will effectively lead the overall functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological savvy, outstanding grammar and spelling, and exceptional organization and attention to detail.

This position supports the VP, HR Go-to-Market Enablement.

What You Will Do

• Provide day-to-day administrative support to VP and a Director
• Interact with a wide variety of internal and external partners on behalf of leadership and the team
• Handle travel arrangements and trip oversight for VP, Director and team members
• Thoughtfully manage complex calendars over multiple time zones
• Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
• Plan and coordinate corporate events from conception to execution
• Partner effectively with peers to ensure effective distribution of work and office coverage
• Learn about the key priorities of the HR Go-to-Market Enablement function in order to anticipate and plan for required work
• Build PowerPoint presentations for executive audiences
• Build Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final product
• Manage payment and tracking for consultant contracts, provide leaders ongoing status updates
• Pull reports and maintain databases as needed
• Support the Burbank LTS office needs, including general office management like snack and supply orders, catering, room bookings, etc.
• Gather, coordinate, categorize, interpret and conceptualize information and data

Required Qualifications & Skills

• Minimum of 6 years’ experience supporting leaders within corporate environments or equivalent skills/experience
• Outstanding technological acumen, with a focus on continuous skills growth
• Demonstrated ability to handle highly confidential and sensitive information
• Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
• Advanced proficiency in Microsoft Outlook, PowerPoint and Word, with a strong working knowledge of Adobe and Excel
• Highly meticulous, organized, approachable, and friendly
• Willingness and ability to proactively improve existing processes
• Ability to lead multiple projects, tasks, and deadlines while remaining composed and calm
• Committed to develop trusting and supportive working relationships with team and peers
• Accurate typing speed of 50 WPM
• Availability to work overtime without prior notice

Preferred Qualifications

• Experience in an HR environment

The hiring range for this position in Burbank, California is $64,300-$86,200 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.