Secretary IV

About the Role & Team
This position will provide day-to-day administrative assistance to attorneys on the Legal Affairs/Motion Picture Productions team. This position is part of a team that includes secretaries, paralegals, and attorneys. Candidates should be prepared to cooperate, to multi-task and to cover additional duties as needed. 

What You Will Do

• Organize meeting timelines, track production document status, and distribution lists on “go” pictures
• Draft/redline, proofread, attach exhibits, manage and arrange for execution and distribution of agreements, including use of document management database 
•  Project management, including timely updates to status reports and follow-up as needed
•  Prepare and proof letters and memoranda
• Manage a fast-paced, wide-ranging legal affairs desk
• Answer calls and take detailed notes
• Create files, binders and other office organization for development and production work
• Maintain electronic and physical files and general office organization
• Maintain calendar, schedule meetings and make travel arrangements
• Prepare and manage expense reports
• Provide back-up to other secretaries within the group, as well as assist with other department administrative support responsibilities
• Special projects as needed

Required Qualifications & Skills 

• Minimum 1-year administrative support experience assisting an entertainment attorney at an entertainment law firm or in-house legal department
• Previous contract drafting and redlining experience
•  PC knowledge - Microsoft Word and Outlook; also helpful: Excel, PowerPoint, Access, Visio, DocuSign, Workshare Compare.
•  Strong proofreading skills required
• Ability to follow verbal instructions and take accurate, fast notes
•  Simultaneously handle multiple tasks with accuracy
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly 
• Detail oriented with the ability to maintain professionalism under pressure
• Strong organizational and follow-through skills
•  Effective communicator, both verbal and written
•  Positive attitude and the ability to be proactive, resourceful and flexible
• Strong people skills, with a focus on collaboration and ability to work effectively as part of a team
• Ability to take initiative and work with limited supervision
• Able to work overtime on an "as-needed" basis

Preferred Qualifications

• Excel a plus
• B.A. or B.S. degree strongly preferred

Education

• A.A. degree

The hiring range for this position in California is $64,300.00 to $86,200.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.