Sprvsr, Facilities & EA, Media Portugal

OBJECTIVES

The Executive Assistant & Facilities Supervisor is responsible to support local General Manager and promote efficiency improvements at the Office.

RESPONSIBILITIES

Executive Assistance:

• Work with Portugal General Manager, manage the agenda, keep him updated of approvals needed and requirements;
• Ensure appropriate level of confidentiality is maintained;
• ​Town Hall organization support and support the organization of any event for all the Employees when it is required;
• Organization, attendance and preparation minutes of the meetings of our Executives, if needed;
• Ensure optimum communication between the Executive Team as well as the communication between them and the rest of the Company;
• Arrange internal and external meetings; make travel arrangements, T&E reports;
• Be the contact person for Executives visiting Portugal meet our local team – support and facilitate their business trips and assistance during their stay at our offices;

Facilities & Services:

• Maintain Facilities organized and according with the best practices and Company Policies;
• Plan and execute activities to ensure prompt placement of orders for materials, supplies, equipment and all requirements in the quantities required when and where needed;
• Coordinate post mail, manage purchase orders (PO’s), etc.
• Search the best services providers doing benchmark and analysis; maintain a close contact with specific suppliers in order to maximize the quality and price of their services in the interest of the Company;
• Be aware of market trends and conditions that affect suppliers, cost of goods, pricing, and the result impact to clients;
• Coordinate the Administrative tasks related to the following areas:
• Management of carpooling and relationships with all external providers
• Management services of reception/telephone
• Management services of cleaning activities
• Parking management § Others.
• Responsible for Health & Safety plans and relationships with external providers; work to insure the Compliance in Health, Safety & Environment;
• Support of Crisis Management program for Portugal;
• Give support to all departments when required;
• Participation in Community Affairs programs.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.