Executive Assistant

About the Role & Team

Are you a natural organizer who thrives under pressure? Do you have experience supporting high-level executives and a passion for Disney? If so, the Executive Assistant position at Disney Cruise Line within The Walt Disney Company might be perfect for you.

Every day as an Executive Support Professional is different! You’ll be part of a dynamic, fast-paced team that supports the design, construction, and maintenance of our cruise vessels, working alongside some of the most creative and intelligent people in the industry. Join us – apply today!

This role will require you to be onsite 4 days a week.

What You Will Do

• Manage day-to-day operations for the leader(s) you support, including expense reports, travel planning, phone messages, and calendar management.

• Build strong relationships with leaders and colleagues, serving as the “face” of your executive(s) and reflecting professionalism, loyalty, and a positive attitude.

• Create multi-city travel itineraries, considering time zones, weather delays, traffic, and fatigue levels.

• Review your leader’s schedule to ensure time for thinking and travel between meetings. Prioritize meetings based on the day’s priorities, schedule conference rooms, meetings, and video chats, and adapt to emergencies and reschedule as needed.

• Draft letters and emails on behalf of your leaders.

• Act as the “casual buyer” for office supplies, managing purchase orders and vendor contracts.

• Prepare regular reports and summaries, taking ownership of specific tasks.

• Collaborate on projects by conducting research, writing, and fact-checking.

• Use Disney internal software (e.g. SVAM) to submit access for engineers and Cast Members on ships, and confirm repairs with the Staff Captain. Ensure vendor details on the system are accurate, maintaining confidentiality at all times.

• Book cabins for Cast Members on ships, providing all necessary details.

Required Qualifications & Skills

• Significant experience supporting a Director or above

• Excellent written and verbal communication skills

• Ability to multitask and prioritize deadlines and deliverables

• Mastery of Microsoft Office programs, with skills in SAP, SharePoint, and Concur

• Calm and steady demeanour to handle unexpected situations

• Confidence to learn new programs as needed

• Complete reliability in handling confidential information

• Desire to be genuinely helpful to leaders and colleagues, going the extra mile to build strong relationships

• Flexibility in your schedule – while we value work/life balance, occasional extra time may be needed

• Strong organizational skills and attention to detail

The Perks

• 25 days annual leave

• Private medical insurance & dental care

• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free

• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing

• Excellent parental and guardian leave

• Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, our new disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.