Personal Assistant

About the Role & Team

We are looking for a Personal Assistant to join our EMEA Finance team here at Disney, on an initial 12-month fixed term contract!

The successful Personal Assistant will play a key role in providing total administrative support to our Finance VP’s, liaising with multiple contacts in EMEA and the US. The postholder will maintain a high and professional standard of communication between their office and all internal and external contacts, whilst managing highly confidential information.

It is vital that the successful Personal Assistant is able to utilize business acumen and initiative to prioritise, plan, organize and anticipate requirements well in advance in assisting those that require support in their activities.

Please note: This role will be based in our London Hammersmith office, 4 days a week, with either Monday or Friday working from home.

Values

You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

What You Will Do

• Provide first class general administrative support

• Complex diary management for three Finance VP’s, working across multiple time zones

• Inbox Management

• Co-ordinate meetings, lunches and dinners

• Prepare meeting agendas, organise conference calls

• Prioritise daily workload, in conjunction with urgent requirements, troubleshooting where necessary

• Prepare & plan agendas and logistics for regular US Senior Exec visits

• Process expenses in a timely manner via Concur system

• Manage filing system both maintaining and constantly improving the system

• Manage all travel requirements including travel itineraries and bookings – both European and International

• Ensure all travel is executed timely and with local knowledge and input

• Raise Purchase Orders through Coupa

• Ensure that all communication lines are managed effectively between the three VP’s, direct reports, US Heads, UK & European LOB heads and third parties.

• Helping drive and build the culture of the team – supporting on team meetings, events, away days, off-sites as appropriate

• Flexible approach to working unsociable hours on occasion

Areas of Accountability

• Accountable to the VP, Finance, Studios, whilst also providing additional EA support to the VP, Finance, DTC and VP, EMEA Finance FP&A

Required Qualifications & Skills

• Extensive experience as a Senior Personal Assistant or Executive Assistant

• Demonstrable working knowledge of SAP and other associated administrative systems

• Experience in a fast paced, large multi-national organisation

• Advanced Outlook, PowerPoint and Word Skills

• Knowledge of Excel

Skills Required

• Highlighting the key technical, language and job related skills required

• Friendly, outgoing, professional and polite

• Open and approachable

• Organised and detail oriented – excellent level of accuracy

• Able to work in a deadline driven environment and meet tight deadlines

• Dynamic and enthusiastic

• Able to work autonomously, with minimal supervision, be pro-active and take initiative

• Highly discreet and aware of sensitive & confidential information and situations

• Excellent communication skills across all levels of the organisation – ability to be concise and inform

• Collaborative working style

• Team player, ability to form excellent working relationships with colleagues (internally & externally)

• Excellent and advanced computer skills essential in following - Word, PowerPoint, Excel, SAP, Outlook

• Knowledge of SAP is a strong advantage

• Calm and focussed career PA

The Perks

• 25 days annual leave

• Private medical insurance & dental care

• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free

• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing

• Excellent parental and guardian leave

• Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.