Executive Assistant

About the Role & Team

• Executive Assistant will provide direct support to the SVP Country Manager based in Poland and deliver high-level, professional day-to-day administrative support.

• All-round support: manage and control the flow of information, set priorities and initiate action where necessary in a pro-active way.

This role will require you to be working 4 days a week in our office and 1 day from home. 

What will you do

• Provide full administrative support to the Country Manager including phone, calendar, day-to-day appointments, expenses, correspondence and others

• Ensure an appropriate level of confidentiality is maintained

• Collaborate with other TWDC offices, including EMEA headquarters

• Booking and arranging travel, transport and accommodation

• Keeping deadlines, typing, compiling and preparing reports, presentations and correspondence

• Implementing and maintaining procedures/administrative systems including SAP invoice processing and T&E reports

• Assist in planning large, high-profile events like town halls, off-sites, and team-building activities

• Maintain databases and distribution lists

• Interface directly with other senior executives and their support teams

Required Qualifications & Skills

• Bachelor degree

• Fluent in Polish and English languages

• Knowledge of Russian language will be an additional asset

• Minimum five years of experience providing administrative-level support

• Knowledge of SAP and Concur will be an additional asset

• Strong attention to detail in managing calendar windowing, travel time, and attendee confirmation for meetings

• Ability to work professionally as a team player with a positive attitude in a fast-paced environment, and maintain a high-level of confidentiality

• Self-motivated and interested in contributing above and beyond basic job duties

• Proactive problem-solving skills

• Ability to accommodate collaborations across different time zones

• Excellent interpersonal skills with effective verbal and written communication expertise for the interface at all levels, internally and externally

• Proficient in using various types of computers, phones, office equipment, and Microsoft Office applications

• Ability to multi-task and prioritize workflow in a fast-paced environment

• Ability to build professional relationships and collaborate with stakeholders and vendors

• Knowledge of the workings of a media enterprise is a plus

​The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.