Receptionist, Fixed-Term Contract

The primary focus of this role is to support office staff with administration related tasks, keep the flow of incoming and outgoing documents/parcels and ensure office area is kept tidy.

This role requires on-site presence in the office 4 or 5 days per week, alternating on a bi-weekly basis.

This role can be offered on a full-time or part-time basis, depending on the candidate’s availability. 

Areas of Responsibility

Desk phone

• Handle all incoming calls, take messages and pass to appropriate parties

• Provide callers with general company information

• Protect the privacy of all employees’ details, not providing any employee’s personal email/contact details unless authorized by that particular person

Receive guests

• Greet and welcome visitors in a respectful and courteous manner

• Inform the respective staff to receive guests

• Uphold office security by monitoring access of personnel into inside office

Areas to be maintained

• Ensure reception area is neat and tidy at all times

• Keep the Boardrooms neat and tidy, as well as the rest of the office if necessary

• Support for receiving deliveries and direct from reception area

Facilities

• Support Office Coordinator with managing building management and cleaning company

• Assist in office supply inventories for company (stationary/kitchen/shipping/copy room)

• Report any needs for repair/maintenance job whenever observed and coordinate Sodexo technicians

Coupa

• Processing administration related invoices

• Creating shopping carts for various orders as needed

• Working with Procurement Team in case of coding and/or cost related issues

• Back up for local Casual Buyers

SAP

• Creating new Vendor accounts and amending existing ones if needed

Administration Tasks

• CORE stationery & kitchen supplies

• Manage multiple couriers

• Sort and direct incoming/outgoing mail

• Monitor package deadlines and track packages as requested

• Package and postage of prizes/giveaways in a timely manner

• Onboarding support for new employees

• Ad hoc duties as required

Experience and Professional Qualifications Required

• Bachelor’s degree or equivalent practical experience is welcome.

• At least one year of experience in a similar role.

• Knowledge of Coupa will be an additional asset

Skills Required

• Proven experience in a similar role in the matrix international environment

• Fluent in Polish and English

• Very good knowledge of MS office, especially MS Excel

• Can-do, proactive and problem-solving attitude, teamwork approach

• Excellent communication skills, incl. persuasion, negotiation and feedback skills

• Detail-oriented and efficient person, able to flex priorities to current needs and deliver a consistent level of work

• High self-motivation and feeling of ownership

​The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.