Administrative Assistant, Disney Experiences Legal

About the Role & Team

Are you skilled at organizing complex information? And are you known for your discretion and confidentiality? If this sounds like you, then a role in Executive Support at The Walt Disney Company might be right for you.

We are looking for an Administrative Assistant to support the Disney Experiences Legal team. You would be a crucial part of the team that provides legal support to Disney Consumer Products and the Walt Disney World Resort.

This role reports to the Assistant Chief Counsel, with support for additional attorneys and paralegals on the team.

What You Will Do

• Manage and maintain complex Outlook calendars and contact lists, including scheduling meetings and calls across domestic and international time zones
• Organize, file, and deliver digital and physical documents
• Revise and redline documents (including within Word, Litera Workshare and similar applications)
• Draft, revise, and maintain records of legal correspondence
• Create visually engaging PowerPoint presentations from text only drafts
• Format and convert PDFs, and create fillable forms in Adobe
• Help handle the execution of legal documents via e-signature platforms such as DocuSign and Adobe Acrobat Sign
• Maintain databases and files for the supported attorneys
• Assist in the review, analysis and reconciliation of invoices and expenses billed by outside counsel and vendors
• Handle highly confidential, critical information with discretion
• Perform additional administrative tasks as needed, including but not limited to preparing expense reports, tracking projects and key dates, updating Excel spreadsheets (including data entry), answering phones, ordering supplies, and arranging travel

Required Qualifications & Skills

• At least three years of experience supporting executives in a senior corporate or legal position
• Strong proficiency with all types of computers, phones and office equipment; mastery of Microsoft Office programs including Word, Outlook, Excel, PowerPoint and Sharepoint, in addition to SAP, Confluence, Concur, and Adobe Acrobat
• Advanced calendaring and word processing knowledge, including track changes, redlining, comparing documents, creating table of contents, table of authority and cross-references within large documents
• Familiarity with document management and legal tracker platforms
• Excellent written, verbal and interpersonal communication
• Highly organized, attentive to detail, with strong proofreading skills
• Initiative to learn the various business units supported by the Legal team and Disney processes and procedures

Preferred Qualifications

• Experience at The Walt Disney Company
• Experience working in a large law firm or public corporation, particularly within a legal department
• Familiarity with NetDocs and Serengeti Legal Tracker a plus
• Bachelor’s degree preferred

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. We encourage you to apply today!