Administrative Assistant (Project Hire)

About the Role & Team

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

Provide administrative support to a WDI Project Team. Act as the primary contact for all incoming communication and ensure interactions are handled in a professional manner. Proactively manage team members (if needed) calendar, coordinate meetings, plan and execute travel arrangements. Ensure daily prioritization of communication, meetings, and action items. Prepare executive level presentations, emails, spreadsheets and other correspondence. Provide overall office administration and organizational task support, including maintaining electronic filing systems, preparing expense reports and processing workflow requirements through SAP/Workday. Manage all work with the highest degree of confidentiality – exercising discretion, judgment and diplomacy. Display initiative, ingenuity and constant communication as a consistent means of accomplishing these activities. Working hours for the project team will vary by business need, the project support role hours are 8:00 am to 5:00pm. If a need should arise requiring flexibility in your hours, please discuss with the team in advance.

You will report to Superintendent Principal.  

This is a Project Hire position without any guarantee of permanent placement.

What You Will Do:

• Be proactive in assisting with visitors

• Assist in coordination of WDI lead executive walks

• Set up conference rooms and handle tear-down before and after meetings

• Anticipate executive and non-executive meeting needs, including meeting room selection, room setup, and catering

• Coordinate meetings, schedules, tours, and presentations with leaders and their assistants

• Maintain knowledge of VTC systems and support meeting technology needs

• Inventory office and trailer supplies on an ongoing basis and order depleted stock in accordance with WDI processes

• Monitor custodial services and alert management to any issues or concerns requiring resolution

Required Qualifications & Skills:

• Minimum three years of proven administrative experience in a corporate environment or on a project team

• Positive team player with an enthusiastic attitude and strong service orientation

• Strong verbal, written, and interpersonal communication skills

• Demonstrated ability to be proactive, self-motivated, and anticipate team administrative needs

• Exemplary planning, organizational, and time management skills, with the ability to set priorities and meet deadlines

• Ability to prioritize multiple tasks, manage competing demands, and adapt quickly in a fast-paced environment

• Strong sense of accountability for assigned tasks and pride in work produced

• Strong interpersonal skills with the ability to work effectively across multiple levels of management

• Demonstrated computer proficiency in a Windows environment, including Word, Excel, PowerPoint, Outlook, Keynote, Workday, video teleconferencing and telepresence tools, Adobe Acrobat Pro, and Visio, with the ability to learn new technologies across Mac, iPhone, and iPad platforms

• Flexibility with work schedule

Preferred Qualifications & Skills:

• Knowledge of The Disney Company policies, procedures, and offerings

Education:

• High School education or equivalent experience

Preferred Education:

• Bachelor’s degree or equivalent

Additional Information:

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

The pay rate for this role in Florida is $22.16 to $29.72. The base pay actually offered may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience, among other factors. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: http://jobs.disneycareers.com/benefits.