Senior Facilities Coordinator

About ILM

Founded by George Lucas, ILM is the leading effects facility in the world, with studios located in San Francisco, Vancouver, London, Sydney and now, Mumbai. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema. You can see some of our current projects here.

Your role?

The Senior Facilities Coordinator will assist the Facilities Manager with the overall smooth running of the ILM Sydney studio and facilities

This role requires an enthusiastic individual with exceptional organisational skills that has experience in what it takes to maintain facilities in a dynamic working environment including experience with WHS.  This role requires someone who is a Team player and strives to maximise the team/department performance.
 

What will you be doing?

• Manage a proactive maintenance program for the studio.

• Manage external contractors’ relationships and requirements and proactively tender and review contracts.

• Alongside the Assistant Facilities Manager, manage day to day WHS requirements including proactive preventative management of studio facilities and managing First Aid and Fire Wardens.

• Assist with planned upgrades or works to the studio

• Assists Assistant Facilities Manager working with departments and shows across space utilisation and assists with any department moves and seating plans.

• Manages all maintenance issues and requests from the studio including ergonomic requirements, along with the Facilities team.

• Assists with internal social events and screenings along with the Facilities team 

• Responsible for the aesthetics of the studio working with Assistant Facilities Manager 

• Assists with studio travel requests.

• When required provides cover of Facilities Coordinators on the front desk and with all Facilities coordinator tasks.

• All other duties as required.

To be a contributing member of this team, you will have a mix of these skills:

• Minimum 3 years in a similar role

• Adept at building strong relationships across all levels of the organization

• Excellent communication skills

• Proactive approach and solution focused

• Enthusiastic self-starter with exceptional organisational skills

• Ability to manage time effectively and continually re-prioritise tasks

• Detailed and methodical approach to troubleshooting and resolving issues

• Team player who will strive to maximise team/department performance

• Experienced user of Google Suite & MS Office – Word, Excel, Powerpoint, Outlook

• Bachelor’s Degree or Diploma or related equivalent work experience

JoinILM

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.